Information regarding a student’s academic performance including, but not limited to information relating to grades, academic standing, academic misconduct, professional unsuitability and graduation shall be communicated to students via their official student email addresses. Information sent to a student’s email account shall be deemed to have been received by the student on the day it was sent. Under no circumstance shall failure to monitor this email account constitute grounds for appeal of an academic regulation.
Course selection and registration
The registration and course selection policy outlines the undergraduate-level course selection framework. Specifically, the policy addresses:
- Auditing courses
- Course changes
- Course load status
- Course selection
- Curriculum substitutions
- Letters of permission
- Prerequisites and corequisites
- Repeating courses
- Request for consideration for late withdrawal
- Voluntary withdrawal
Grading and academic standing
The grading system and academic standing policy outlines the undergraduate-level letter grade system and academic standing regulations. Specifically, the policy addresses:
- Academic standing
- Dean’s list and President’s list
- Grade changes
- Grading system
- Reappraisals and reviews
||Grade points description
||90 to 100
||Excellent. Strong evidence of originality and independence of thought; good organization; capacity to analyze and synthesize; superior grasp of subject matter with sound critical evaluations; evidence of extensive knowledge base; an outstanding ability to communicate.
||85 to 89
||80 to 84
||77 to 79
||Good. Substantial knowledge of subject matter; some evidence of organization and analytic ability; a moderate degree of originality and independence of thought; reasonable understanding of relevant issues; evidence of familiarity with literature; an ability to communicate clearly and fluently.
||73 to 76
||70 to 72
||67 to 69
||Adequate. Student is profiting from their university experience; an acceptable understanding of the subject matter; ability to develop solutions to simple problems in the material; some ability to organize and analyze ideas; an ability to communicate adequately.
||60 to 66
||50 to 59
||Marginal. Some evidence that critical and analytic skills have been developed; rudimentary knowledge of the subject matter; significant weakness in the ability to communicate.
||0 to 49
||Inadequate. Little evidence of even superficial understanding of subject matter; weakness in critical and analytic skills; limited or irrelevant use of literature; failure to complete required work; an inability to communicate.
Students are required to maintain a minimum cumulative grade point average of 2.0 to remain in clear standing.
Students whose cumulative grade point average falls below 2.0 will be placed on probation. Students on probation will be required to contact an academic advisor.
Students on probation may continue their studies as long as they achieve at least a semester grade point average of 2.0. Students placed on probation remain on probation until their cumulative grade point average is 2.0 or higher.
Students will be suspended if they fail to fulfil the conditions of probation.
Following a period of at least two semesters, a suspended student may apply for readmission to the university through the Office of the Registrar. Students may be required to agree to conditions for reinstatement.
Students readmitted after a period of suspension will be readmitted on probation. Students who fail to comply with the conditions of reinstatement or whose performance would result in suspension for a second time will be permanently dismissed.
Students who have been dismissed from a program may be eligible to move into another degree or major provided that they are not on suspension and are not prohibited from taking required courses pursuant to any academic regulation or university policy.
Grade re-appraisal and review of academic standing
The grade reappraisal and review of academic standing procedures outline the processes for undergraduate-level grade re-appraisals, and academic standing review. The specific processes include:
- Grade re-appraisals
- Requests for a review of academic standing
Examination and grading
The examination and grading policy provides a framework that guides effective administration and scheduling. Specifically, the policy outlines the following:
- Deferred examination scheduling
- Failure to write a deferred examination
- Final examination scheduling
- Final Grade Deadline and Submission
- Final Grade Deadline and Submission for Deferred Examinations
- In-term examination scheduling
- Missed in-term course work and examinations
- Retention and Access to Final Examinations
- Students requiring academic accommodations
The academic integrity policy provides a framework that outlines the faculty members’, and students’, responsibility in regard to the undergraduate-level related academic conduct and professional suitability. Specifically, the policy addresses:
- Academic conduct
- Academic misconduct
- Allegations of academic misconduct
- Disciplinary sanctions
The academic integrity procedures outline the process for launching and resolving undergraduate-level academic misconduct allegations. The specific processes include:
- Complaints resolved by the dean or dean’s designate
- Dealing with lesser academic offences
- Launching of academic misconduct allegations
- Procedures for formal resolution
- Transcript notations and appeal process
Students in professional programs and those programs associated with professional licensing requirements must demonstrate behaviour appropriate to practice in those professions. Where a dean determines that behaviour inconsistent with the norms and expectations of the profession has been exhibited by a student, that student may be immediately withdrawn from the program by the dean or subject to one or more of the sanctions described below.
A student demonstrating professional unsuitability may be immediately suspended from any practicum, field work or similar activity at the discretion of the dean pending a final decision.
If a student is deemed to have committed academic misconduct or are alleged to have demonstrated behaviour inconsistent with professional suitability, one or more of the following disciplinary sanctions may be imposed. The severity of the sanction will be determined by the nature of the misconduct or professional unsuitability and the student’s past record of conduct. Students found guilty of successive acts of misconduct will receive increasingly severe sanctions, not limited to the following:
- Resubmission of the piece of academic work in respect of which the misconduct was committed, for evaluation.
- A written reprimand, warning the student that the behaviour was unacceptable and that further misconduct will lead to additional sanctions. A copy of the reprimand will be placed in the student’s file, but no notation will appear on the transcript.
- Submission of a failing grade in an examination, test, assignment or course.
- Disciplinary probation for the remainder of the student’s registration in their current program of study. A note to this effect will be placed in the student’s file, and a notation may appear on their transcript. Any further offence will lead to a more severe sanction.
- Expunging of grades or revoking of degrees.
- Restraining orders or monetary restitution where appropriate in the case of threats, harassment, or damage to property.
- Suspension from attendance in a course, a program, a faculty, or the university, for a period not less than one term (fall or winter) and not exceeding three years as deemed appropriate. While suspended, a student may not register, and loses the right to attend lectures, write examinations, and receive payment from university sources. Courses taken elsewhere during the period of suspension are not eligible for transfer credit. Notice of suspension will be placed in the student’s file and will appear on their transcript. The conditions of suspension will specify the length of time such notice will remain on the student’s transcript.
- Permanent expulsion from the university. A note to this effect will be placed in the student’s file and will remain on their transcript.
- Such other sanctions as deemed appropriate.
Graduation and conferral of degrees
The graduation and conferral of degree policy provides a framework for undergraduate-level graduation requirements, and conferral of degrees. Specifically, the policy outlines:
- Conferral of degrees
- Graduation with distinction
- Graduation notwithstanding a deficiency
- Residency requirements
- Second degrees
- Time limits
The academic appeal policy provides the regulations for the undergraduate-level formal decisions that are eligible for appeal to the Academic Appeals Committee. Specifically, the policy addresses:
- Eligibility for appeal
- Status during an appeal
The academic appeal procedures outline the process for submitting an undergraduate-related appeal to the Academic Appeals Committee. The specific processes include:
- Grounds for appeals
- Process for submitting an appeal
Academic accommodation for students with disabilities
Students with disabilities may request to be considered for formal academic accommodation in accordance with the Ontario Human Rights Code. Students seeking accommodation can find more information outlined in the procedures for academic accommodation for students with disabilities.
Documents and student files
Documents submitted in accordance to these regulations become the property of the university and are protected under applicable privacy legislation. Original copies of documents are the property of the university and will not be returned to the student.
All student records are retained in accordance with the university’s records management policy. Additional information can be found on the records management website.